Recording Supplier Bonus or Free Items
Suppliers may include free or bonus items on a purchase invoice as separate line items with a unit price of 0.00.
To ensure your inventory remains accurate, these items should be recorded on the purchase instead of being added separately through stock adjustments.
Adding Free Items
Go to Purchases → Add Purchase.
Add all purchased products as usual.
Add each bonus or free item as a separate line item.
Enter the quantity received.
Set the purchase price to 0.00 (or leave it as shown on the supplier's invoice if it is zero).
Complete and save the purchase.
The free items will be added to your inventory while contributing zero cost to the supplier invoice.
Example
Product | Quantity | Unit Price |
Soft Drink | 100 | 10.00 |
Soft Drink (Bonus) | 10 | 0.00 |
The purchase records:
100 units purchased
10 bonus units received
Total stock added: 110 units
The supplier invoice total remains based only on the paid items.
Why Record Bonus Items This Way?
Recording supplier bonus items on the purchase document ensures:
Inventory quantities remain accurate.
Supplier invoices match the original invoice.
Stock history includes the bonus items.
Batch numbers and expiry dates (if enabled) can be recorded for the free items.
Purchasing reports accurately reflect all stock received.
Note: Do not add supplier bonus items using Opening Stock or Stock Adjustments unless they were not received as part of a supplier purchase.