Supplier Payments
Supplier Payments record payments made towards purchase invoices. A purchase can be paid immediately, partially paid, or left unpaid until a later date.
IsleBooks POS automatically tracks the payment status of every purchase based on the payments recorded.
Purchase Payment Statuses
Each purchase displays one of the following payment statuses:
Paid
The purchase has been paid in full.
Outstanding Balance: 0
Due
No payment has been recorded.
The full purchase amount remains outstanding.
Partial
Part of the purchase has been paid.
The remaining balance is still payable.
Overdue
The purchase has not been paid and has passed its payment due date.
Partial Overdue
The purchase has been partially paid, but the remaining balance is overdue.
Recording a Payment
Supplier payments can be recorded in several ways.
During Purchase Creation
When creating a purchase, you can immediately record the initial payment.
Simply enter:
Paid Amount
Payment Method
Paid From (Cash Register or Account)
If the purchase is not being paid immediately, leave the Paid Amount as 0.
From the Purchases List
To record a payment after the purchase has been created:
Go to Purchases → List Purchase.
Locate the purchase.
Right-click the purchase or open the Actions menu.
Select Pay.
Enter the payment details.
Save the payment.
Note: The Pay option is only available when the purchase has an outstanding balance.
From the Supplier
You can also pay multiple outstanding purchases directly from the supplier account.
Go to People → Suppliers.
Locate the supplier.
Right-click the supplier or open the Actions menu.
Select Pay Due Amount.
Enter the payment information.
Save the payment.
The payment is automatically allocated against the supplier's outstanding purchase balances.
Note: The Pay Due Amount option is only displayed when the supplier has outstanding balances.
Payment Methods
Supplier payments can be recorded using any configured payment method, such as:
Cash
Card
Bank Transfer
Cheque
Advance
Custom payment methods
Viewing Payment History
For each purchase, you can view all recorded payments.
Go to:
Purchases → Purchases
Then select:
Actions → View Payments
The payment history displays:
Payment Date
Amount
Payment Method
Paid From
User
Reference (if applicable)
Best Practices
Record supplier payments as soon as they are made.
Use partial payments when settling purchases over multiple installments.
Monitor Overdue purchases regularly to avoid missed supplier payments.
Record payments through IsleBooks POS instead of manually adjusting supplier balances to maintain a complete audit trail.