Enabling Expiry for Products

If you want to manage product expiry dates, follow these steps:

1. Go to Settings -> Business Settings -> Product section and check the "Enable Product Expiry" checkbox.

2. Once enabled, you can choose between two methods to input expiry information:

- "Add Item Expiry": Use this if you want to directly add the expiry date to the purchase screen.

- "Add manufacturing date & Expiry Period": Opt for this if you want to enter the manufacturing date and specify the expiry period. The system will automatically calculate the expiry date based on these inputs. You can edit the calculated expiry date if needed. Remember to add the expiry period when you create or edit a product and the manufacturing date when you enter a purchase.

3. Choose the behavior when a product expires:

- "Keep Selling": If you want the system to continue selling the product even after its expiry.

- "Stop Selling n days before": Select this to halt sales n days before the expiry date. Specify the value of n (number of days).

4. Decide the Stock Accounting Method:

- FIFO (First In First Out): Sell the oldest stock first.

- LIFO (Last In First Out): Sell the most recent stock first.

For example:

- Purchase 20 pcs of product A on 20 March 2018. Expiry date: 10 April 2018

- Purchase 20 pcs of the same product A on 23 March 2018. Expiry date: 8 April 2018

- Sold 22 pcs today.

If Stock Accounting Method is FIFO:

The product purchased on 20 March 2018 will be deducted by 20 pcs first, and then the product from 23 March 2018 will be deducted by 2 pcs. Remaining stock will be from 23 March 2018, 18 pcs.

If Stock Accounting Method is LIFO:

The opposite of the above will happen.

NOTE: Choose the accounting method before selling the item for it to be effective.

1. Go to Reports -> Stock Expiry Reports.

2. Filter by "Category," "Brands," or "Stock expiry date."

3. Use "Edit" to adjust remaining stock and expiry period.

4. Adjusting stock will impact unit purchase price.

- You'll see stock expiry alerts on the homepage's bottom section.

- Set the number of days for the alert to show in "Settings -> Business Settings -> Dashboard Section" under "View Stock Expiry Alert For."

Displaying Expiry Date in the Invoice:

1. Ensure the product expiry feature is enabled.

2. Go to invoice layout and enable "Show Product Expiry."

3. If expiry dates are set during purchases or opening stock, a dropdown for expiry will appear during sales. Select the desired expiry date. It will then be displayed on the printed invoice.