HR Setup
Before adding employees, configure your organization's departments, job titles, and work shifts.
These settings are used throughout the HR module for employee management, attendance, payroll, leave, and reporting.
Departments
Departments allow you to group employees by business function.
Examples include:
Front Office
Sales
Finance
Human Resources
Warehouse
Kitchen
Housekeeping
Creating a Department
Go to HR → Departments.
Enter the department details.
Click Add Department.
Department Fields
Name – Department name.
Code (Optional) – Internal department code.
Note (Optional) – Additional information.
Active – Whether the department is available for new employees.
Departments can later be assigned to employees from their Employment profile.
Designations
Designations define an employee's job title or position within the organization.
Examples include:
Cashier
Sales Executive
Accountant
Store Manager
Receptionist
Chef
Creating a Designation
Go to HR → Designations.
Enter the designation details.
Click Add.
Designation Fields
Name – Job title.
Note (Optional) – Additional information.
Pay Band (Optional) – Minimum, midpoint, and maximum salary range for the position.
Active – Whether the designation can be assigned to employees.
Pay bands are optional and can be used for salary planning and HR reporting.
Shifts
Shifts define employee working hours and weekly off days.
Employees can then be assigned to one or more shifts for attendance tracking.
Creating a Shift
Go to HR → Shifts.
Enter the shift details.
Click Add Shift.
Shift Fields
Shift Name
Start Time
End Time
Grace Period (Minutes)
Weekly Off Days
The Grace Period determines how many minutes an employee may arrive late before being marked late.
Example:
Shift | Start | End | Weekly Off |
Morning Shift | 08:00 | 14:00 | Friday |
Day Shift | 09:00 | 17:00 | Friday, Saturday |
Assigning Departments, Designations & Locations
After creating departments, designations, and shifts, they can be assigned to employees.
Go to HR → Employees.
Create a new employee or edit an existing one.
Open the Employment tab.
From here you can assign:
Department
Designation
Business Location
Join Date
Pay Cycle
These settings are used throughout the HR system for attendance, payroll, reporting, and employee management.
Best Practices
Create departments before adding employees.
Create standard designations to maintain consistency across employee records.
Configure work shifts before enabling attendance tracking.
Use pay bands to standardize salary ranges for similar roles.
Assign employees to the correct department, designation, and location to improve HR reporting and payroll accuracy.